Event Signup Software for Groups and Time Slots

Let people choose a session time in Proximatic, then schedule the volunteers who will greet them. See the bookings and the jobs that still need someone.

Plan your event times and crew

A registration total can hide the work an event needs. Twelve workshop participants need enough workstations. A coach bringing a group needs a welcome crew when they arrive. A full first sitting needs people ready to clear before the next one.

Proximatic connects the event’s signup times with the people running it. Offer places in the sessions you can accommodate, then schedule the guides, instructors or welcome volunteers those sessions need. You can review arrivals and crew commitments around the same event.

Give each workshop participant a workstation

For a workshop with six workstations and twelve interested people, create two sessions with six places each. Participants choose an available session and become part of that session’s roster. The first six bookings fill the first session; the remaining participants can take the later one. You get two usable groups without sorting twelve open-ended responses afterward.

Have volunteers ready when each group arrives

For an open house or company visit, build guide and welcome shifts around the agreed group arrivals. Include time for the first group’s questions before the crew moves to the next. The organizer can then check that both windows have people ready to receive guests, rather than relying on one arrival-day headcount.

Core time-slot signup, scheduling and attendance tools are free. Plan your event times and crew. For the choice between guest registration and volunteer staffing, see the Eventbrite comparison.

Find the answer for your event

More answers for your event