Let Guests Choose a Time for Your Community Meal
Set places for each sitting in Proximatic, then schedule serving and cleanup between them. See when guests are coming and who will help before sharing the signup.
The kitchen can serve a full room. It can’t serve everyone who would fit into two sittings at the same moment. Give guests a choice of meal times and give the crew a plan for each group.
In Proximatic, create a separate sitting for noon and for one o’clock, with the places you want to offer in each. Guests can see the available times and choose an open place. Their signups appear with the sitting they chose, so the host has a noon list and a later list to prepare for.
The gap between those sittings needs people as well as time. Schedule serving for the first group, clearing before the next arrives, and serving for the second. A volunteer free only around noon can take the early shift; a later volunteer can take over. The coordinator can check whether that changeover is covered before filling both sittings.
Put the entrance and meal instructions on the event page so the shared link helps guests arrive at the right place and time. The useful result is more than an RSVP total: expected arrivals by sitting and a crew scheduled to welcome, serve and clear for them.