How to Keep a Blood Drive Desk Staffed
Plan who will greet donors throughout your blood drive. Proximatic lets volunteers choose shifts, so you can see when the desk still needs someone.
The blood drive runs until noon, but the volunteer at the welcome desk can only stay until ten. Someone needs to take over so donors still have a person to greet them and show them where to go.
Set up welcome-desk shifts in Proximatic and share the signup link with your volunteers. Give each shift a start and finish, say where the desk is and set how many people you need. As volunteers choose their times, you can see who will be there in the morning and who is taking over later.
Have someone take over when the first volunteer leaves
Make the later shift start before ten if the two volunteers need a few minutes together. The first person can show the next volunteer where to direct donors and whom to ask for help, then leave at the time they agreed. You can check that someone has signed up for the later shift before the drive begins.
Put the desk instructions on the shifts so each volunteer knows how to help arriving donors. The organizer has a name to expect for each part of the morning, and the first volunteer can go home without leaving the desk empty.