How to Organize Signups for School Open House Tours
Offer tour times and schedule the guides in Proximatic. Families see when to arrive, and you can check that someone is there to welcome each group.
An open house should give families time to see the school and ask questions. When everyone turns up for the first tour, the guide spends the visit trying to keep a crowded group together.
Use Proximatic to offer a choice of tour times, with a set number of signup places in each. Families can see when tours leave and where to meet, while the school gets bookings grouped by departure. The next visitors can choose a later opening instead of adding themselves to an already full tour.
Give the guides a schedule too
Tour departures create work before and after the advertised start. A guide for a 5pm tour needs to be at the meeting point to welcome people and available until the group returns. Put that full commitment on the event, alongside the later tour’s guide shift. The organizer can then see whether each departure has someone ready to lead it.
The welcome team has a useful plan for the evening: expected bookings by tour and named guides for each window. That leaves more room for conversations with families and less time spent finding someone to take another group around.
Plan your open-house tours. See the time-slot signup guide for an example.