How Many People Can Your Volunteer Group Still Bring?
Check the group's names and hours before event day. Proximatic shows which jobs still need someone if fewer people can come, so you can ask for the missing help.
A group leader offered six helpers for your event. A week before the day, only four can come. The next conversation needs to settle the work those four will cover, not just update a headcount.
Can you confirm who’s coming for Saturday’s 9–11 welcome shift? We planned for six helpers across the two entrances. Please tell me which four can attend, and I’ll arrange the remaining places. Meet Morgan at the east entrance for the briefing.
Put the entrance jobs on your Proximatic event with their hours and the number of people needed. Ask the group leader to send the event link to the four helpers so they can take their agreed shifts. Their names go onto the roster, and you can see which entrance still needs people.
Share the remaining places with the next people you ask, and give the group leader the arrival instructions to pass along. After signup, the event lead can check the four names and jobs while you arrange the extra help.
For a larger change, use the group cancellation plan. Compare group-booking tools and event registration versus staffing when choosing the right workflow.