Availability by email
With Pro, ask your team when they can help. AI reads their replies and prepares the roster for your review.
Explore AI setupEvent planning, scheduling and attendance
Plan it.
Staff it.
Run it.
Create the event and shifts, assign your team or let people sign up, then manage changes, messages and attendance from the same event.
Plan with AI
A brief becomes
a working plan.
Tell Proximatic what you’re running. AI creates the event and shifts, then uses your prepared people, availability and rules to build a roster you can review.
Jobs and times, sorted
Turn event notes into roles, shifts and the places you need to fill.
People matched to the work
Schedule eligible team members around the availability they’ve supplied.
You choose when it goes live
Review assignments, workload and open places before publishing.
BriefShiftsRoster
Event-specific forms
The right questions.
For this event.
T-shirt sizes. Equipment people can bring. A quick setup note. Ask for the details that help you get ready, right inside your event signup.
Include the questions in your AI brief, or add and edit them yourself in the draft. Manual forms are part of the free core tools.
- Short answers
- Single or multiple choice
- Yes or no
- Required or optional
Answers stay with the participant’s event signup. Review them privately from the roster or Run view, see totals and choose which answers to include in your CSV export.
Your event.
Your questions.
Signup questions (2)
T-shirt size (Required)
Choose one
Choose your event shirt size.
- S
- M
- L
- XL
What can you bring? (Optional)
Choose any
Choose any equipment you can bring along.
- Work gloves
- Broom
- Folding table
Review and edit these in your draft before publishing.
Keep the whole
event moving.
The plan is only the start. Bring your people, signups, changes and fundraising along with it.
Rules that shape the roster
Use team eligibility, availability, shift capacity and relationship rules to guide assignments.
See scheduling rulesOne signup page to share
Put the date, place and open roles in one link. People choose their place and answer your event questions.
Explore signupsRoom for a change of plan
Edit assignments, review open places and undo the last eligible roster change while your event is a draft.
See roster editingYour people, organized
Keep members and teams together, review requests to join and control who can manage your events.
Explore organizer toolsBring in the funds
Go Pro to sell gala tables and collect donations through connected Stripe payouts. Proximatic takes $0 from payments; Stripe fees apply.
See Pro pricingEvent day, connected
From “I’m in”
to checked in.
Put up your event’s changing QR code. Participants scan to check in and out, and attendance stays connected to their assignment.
- A check-in display for your event
- Arrivals and departures alongside the roster
- Recorded hours and attendance reports
Take a closer look.
AI rostering
Take an event brief through planning, scheduling and review.
View guideAuto-Schedule
Assign prepared teams using availability and saved rules.
View guideScheduling rules
Choose eligible teams, set capacity and control who shares a shift.
View guideQR attendance
Put a check-in sign at your event and keep attendance connected.
View guidePut your next event
in motion.
Core event tools are free. Let AI build your event for $2. Go Pro to charge for your events.