Free Volunteer Scheduling: Fewer No-Shows
Fill canceled shifts before event day with free volunteer scheduling software. Self-signups, swaps and attendance. No subscription or per-volunteer fees.
Two volunteers were due to greet guests tomorrow from 9–11. One cancels, leaving you a person short. You need someone who can do that job for the whole time, without taking a person away from another commitment.
Proximatic’s Find cover starts with that opening. It checks your crew’s saved availability, approved roles and other assignments, then gives you people who fit the shift. You can review the choices for the job you need to fill instead of working through a general contact list.
Find cover is free. No subscription or per-volunteer fees.
Fill the gap without rebuilding the roster
For that 9–11 welcome shift, a volunteer free only until ten won’t cover the full commitment. Someone available for both hours and approved for the job is a useful candidate. Ask that person to take it; when they agree, save the cover assignment. The other welcome volunteer keeps their place, and the lead can see the replacement on the roster.
Make it easy to tell you when plans change
Your volunteers can choose a shift that fits their day, then manage the booking from their confirmation email. If they can’t make it, canceling a future shift reopens the place on your signup page, ready for someone else to take it. Regular team members can also arrange swaps in Proximatic, with both people agreeing to their new shifts.
You see those changes on your roster before event day and can find cover for any remaining openings.
Know who has arrived
On event day, the roster shows who is expected and who has checked in. If one of your greeters is missing, the lead can follow up with that person while the other greeter welcomes guests. Check people out as they leave and review their volunteer hours afterward.
Start planning your shifts for free. See the full set of free volunteer scheduling tools, or compare POINT and Proximatic.
Find the answer for your event
- What to Do When a Volunteer Doesn't Reply to a Reminder
- When Should Volunteers Confirm Their Shifts?
- What to Say When a Volunteer Cancels a Shift
- A Volunteer Canceled Tomorrow's Shift. Find a Replacement.
- What to Do When a Volunteer Has to Leave Early
- How to Ask Someone to Cover a Volunteer Shift
- Confirm the Details With a Replacement Volunteer
- How to Cover a Volunteer Shift With Two People
- How to Make a Volunteer Backup List
- Nobody Replied to Your Volunteer Cover Request. What Next?
- Can You Move a Volunteer to Cover Another Shift?
- What to Do When You Can't Find a Replacement Volunteer
- Find Someone With the Skills to Cover a Volunteer Shift
- Tell the Team Lead When a Volunteer Cancels
- Volunteer No-Show or Cancellation? Check What Happened
Check commitments and prepare backup
- When Should a Volunteer Reminder Ask for a Reply?
- Check Who Can Still Volunteer in the Week Before Your Event
- Shortening a Volunteer Shift? Give Everyone the New Hours
- How to Get Volunteers to Confirm Their Assigned Shifts
- How to Arrange a Standby Volunteer for Your Event
- Set a Reply Deadline When You Ask Someone to Cover a Shift
Offer an opening to a waitlist
- Fill a Canceled Volunteer Shift From Your Waitlist
- How Long Should Volunteers Have to Answer a Waitlist Offer?
- When a Waitlisted Volunteer Turns Down a Shift
- Keep a Volunteer Waitlist When All Your Shifts Are Full