What to Do When a Volunteer Has to Leave Early
See who's on site, arrange someone to take over and record an early checkout in Proximatic. Keep the job covered and the volunteer's hours right.
A volunteer starts at 9 and has to leave at 10:30, though their welcome shift runs until noon. You need to keep the desk staffed and keep a truthful record of the time they gave.
In Proximatic, open the volunteer’s attendance on the roster and record the 10:30 checkout. Their hours will run from the recorded arrival to that departure. The lead can check who else is there before arranging help for the rest of the morning.
Agree on who will take the remaining work and when they can reach the desk. Give that person the handover they need: what is happening, who else is working and when the job finishes. Tell the lead who is coming so the outgoing volunteer can leave knowing the work is accounted for.
After the day, open the event report to review the volunteer’s recorded hours. The early checkout gives you the time they worked, instead of crediting them with the full scheduled shift.
See check-in and checkout for recording departures, and the coverage guide or cover-software guide for preparing the crew before the event.