What to Do When You Can't Find a Replacement Volunteer
See the open job in Proximatic and check who could take it. If nobody can come, use the schedule to decide with your lead what the smaller team will do.
You can't find anyone to cover a canceled shift. Decide what the remaining volunteers can run, then tell them the new plan before guests arrive.
If two entrances need a volunteer each and only one person can come, decide which entrance will open. Give that person the chosen entrance, direct guests there, and tell the event team the second door is closed. The remaining volunteer can do a defined job instead of trying to cover two places at once.
Proximatic helps you make that decision with the whole event in view. The roster shows which shifts have people, the hours they cover and the places still open. Use Find cover to review suitable existing volunteers before you settle the reduced plan. If nobody can take the second entrance, you can see the other staffed jobs before deciding what to combine or stop.
Keep the agreed assignments current, and tell the leads what changed. As later shifts fill, the same roster lets you prepare their handovers without losing track of the work you've kept running.
Create your event and see which jobs have volunteers.
Related: no-show backup plan, choosing software for volunteer cover, filling an open volunteer shift.