How to Make a Volunteer Backup List
Proximatic shows people who can do the job and are free for the full shift. Use Find cover to choose whom to ask when someone cancels.
Your Saturday packer has canceled, and you have a list of people who offered to help. Before you can ask one of them to take noon–2, you still need to work out who can pack and is free for those hours.
In Proximatic, keep the hours each volunteer is free and the jobs you've approved them to do with your team. A driver who is free on weekday mornings and a packing helper who is free on Saturdays can both be valuable backups, for different shifts.
When the Saturday packer cancels, open Find cover on that shift. Proximatic checks who can pack, is free for the full shift and doesn't have another job at that time. You can review the packing helpers who fit without calling the weekday driver or interrupting someone already covering the welcome desk.
Ask your chosen person for the specific commitment, then save the assignment after they accept. The event lead gets a named replacement on the roster, and your next cancellation starts from an organized crew instead of another search through old messages.
Standard event scheduling and Find cover are free. Create your event and find backup volunteers for your shifts.
Related: cover request example, choosing software for volunteer cover, filling an open volunteer shift.