Check Who Can Still Volunteer in the Week Before Your Event
Start with jobs that need more time to replace. Check the people on your Proximatic roster, then use Find cover if someone can no longer take their shift.
Check the people you would struggle to replace while there’s still time to ask someone else. If the supplies depend on a driver at 7am Saturday, start the week with that person—not with another general event announcement.
For a Track It Forward event, review the shifts people selected, then ask about the specific work that needs confirming. “Can you still collect the supplies, 7–8am Saturday?” is a decision the driver can answer. If they can’t, you know the job and hours you need to fill.
Open the driver’s shift in Proximatic. If you need another person, Find cover checks who on your team can take that job and is free for the full shift. You can ask someone who isn’t already assigned elsewhere.
Once a replacement agrees, save their assignment and send the collection details. The event lead can see who is doing the supply run, and you can move on to the other shifts that need attention. Keep the final arrival message for the instructions people will use on the day.
The no-show plan, coverage guide and cover-software guide help you prepare for a change before it becomes an empty job on Saturday.