Shortening a Volunteer Shift? Give Everyone the New Hours
Agree on the earlier finish and update the Proximatic roster. Show the lead the revised commitment and any later shift still needed to finish the work.
The packing job now finishes at 1 instead of 2. Give volunteers the new finish plainly, so they can change a lift or plan the rest of their afternoon.
Saturday’s packing shift will now finish at 1pm, an hour earlier. The noon start and meeting point are unchanged. Please let Morgan know if this affects your plans; we’ll finish packing together before the crew leaves.
In Proximatic, keep the shift hours and job instructions in the event plan, then send the change to the people taking that work. Their names are already on the roster, so you can tell the right crew without asking everyone at the event whether the update applies to them.
If the work really continues until 2 but one volunteer needs to leave at 1, plan for that remaining hour. Agree on who will take it and show the arrangement as the actual shifts people are working. The lead can then see which person to expect at each time.
See reconfirming a shift and finding cover for a change that leaves work still needing another person.