How to Get Volunteers to Confirm Their Assigned Shifts
Proximatic can build a schedule around the hours your team can work. With Pro, volunteers get email requests to accept or decline their assigned shifts.
“I’m free Saturday morning” tells you when someone could help. “I’ll welcome guests from 9 to 11” tells you which job they’re taking.
In Proximatic, start with the work your event needs and your team’s available hours. The scheduler uses that information to assign people to shifts, giving you a roster to review instead of another set of responses to turn into a plan.
With Pro’s email-assisted scheduling, volunteers can supply availability by email or online. Review the prepared roster, then publish it to ask each assigned person to confirm their exact shifts. Morgan can accept the welcome desk or tell you those hours no longer work. You have an answer about the job before the lead is expecting Morgan at the entrance.
If Morgan declines, that welcome place needs someone else. Use Find cover to see who else on your team can take the shift. Ask one of them and save their assignment when they agree.
For an open signup, volunteers choose their own shifts on the public event page; taking the place is their commitment. You can open the roster to check who is taking each job and see which shifts still need people.
See the individual shift email guide, coverage guide and cover-software guide.