Fill a Canceled Volunteer Shift From Your Waitlist

A canceled shift is a chance to bring in someone who already wanted to help. Make that invitation about the work now available, so the person can decide whether it fits.

Proximatic's event waitlist keeps interested people with the event even when they haven't chosen a shift. When a place opens, choose a waiting person and offer the job and hours. They can accept or decline from the offer, and an acceptance adds them to the event roster.

For a welcome shift from 9–11, the offer might read:

A place has opened on welcome this Saturday, 9–11 AM. You'll greet visitors at the east entrance, with a briefing at the start. Would you like to take it?

If Casey can only help after lunch, offer the morning job to another waiting volunteer. When Alex accepts, the welcome lead has a name on the roster and Casey can still be considered for later work. You have filled the cancellation without losing someone whose enthusiasm simply didn't fit that opening.

You don't have to copy the volunteer's name from an interest form onto a separate crew list. Accepting the offer puts them on the event roster, ready for the lead to check when they arrive.

Create your event and invite people from the waitlist.