The Blog

Practical advice for planning shifts, managing signups, tracking attendance, and running events well.

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More from the blog · Page 3 of 9

AI water-use infographic: 0.26 ml of cooling water per median Gemini text prompt in Google's May 2025 estimate; one US gallon is about 14,600 prompts at that rate.
How Much Water Does AI Scheduling Use? Not a Gallon
Google estimated 0.26 ml of cooling water per median Gemini Apps text prompt in May 2025. At that rate, a gallon is about 14,600 prompts. The research and scheduling example, inside.
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13 min read
A yellow and cyan Proximatic guide to adding a volunteer waiver PDF and requiring acknowledgment before signup.
How to add a volunteer waiver form to event signup
Add your organization's volunteer waiver PDF to event signup. Require acknowledgment, keep the accepted version, and review who completed it in Proximatic.
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5 min read
Who’s working every day? A three-day festival gives Alex eight scheduled hours across Friday, Saturday and Sunday, while Blair has four.
Scheduling a multi-day event by hand? Check each person’s workload
Review each worker’s scheduled hours across a multi-day event in Proximatic. Use Workload and Whole series to catch heavy commitments when assigning shifts manually.
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5 min read
Your shifts, your calendar: copy your Proximatic link, subscribe once, and see your confirmed shifts.
Add volunteer shifts to Google Calendar, Outlook and Apple Calendar
Subscribe to your Proximatic shifts from your profile. Add them to Google Calendar, Outlook or Apple Calendar, and get schedule changes when your calendar refreshes.
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4 min read
The pantry dinner roster changes from Avery and Jordan in two of three places to full coverage after Sam confirms availability.
Can AI Create a Volunteer Schedule? See How It Works
See Proximatic turn an event description into shifts and assignments, use a visual staffing rule, and fill a pantry dinner gap. Pro can collect availability by email.
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5 min read
Proximatic’s rules canvas connects Exactly 1 to Hosts to set the Registration staffing requirement.
Fair Volunteer Scheduling: Rules Your Team Can Understand
Build fair volunteer schedules with clear roles, agreed availability and consistent rules. Let Proximatic make the assignments, then review hours and exceptions.
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4 min read