How to Reconfirm a Volunteer Shift After the Hours Change
Ask whether the new hours work and update the Proximatic roster. If the person can't do them, Find cover shows people you can ask to take the shift.
A volunteer agreed to welcome guests from 9. Now the venue needs the desk ready at 8:30. That extra half hour changes the commitment they planned their morning around.
Ask about the new job in one message:
We now need welcome covered from 8:30–11 on Saturday. Can you take those hours? Please reply by Wednesday. Morgan will meet the crew at the east entrance for the opening briefing.
In Proximatic, update the shift to the agreed hours and send the affected crew the new start and meeting instructions. The lead can check the roster they’ll actually use, instead of piecing together an old schedule and a later email.
If someone can’t take the new start, use Find cover for the open place. It checks who on your team can take the job and is free for the full shift, including the earlier start. Ask a suitable person, save the agreed assignment and let the lead know who will be there at 8:30.
The rest of the crew can keep their jobs while you resolve this one change. See reminder examples, coverage planning and software for cover.