How to Set Up Volunteer Check-In at Your Event

Volunteers arrive before the doors open, and you need to get them checked in and over to their jobs. Set up the desk with the list you'll actually use to run the event.

Open your Proximatic event roster on a tablet. When Casey arrives, find their name and check the shift: greeting guests, 8:45–11. Record their check-in, then send them to Morgan at the east entrance for the briefing. The person at the desk can handle the next arrival while Morgan shows Casey the job.

The people who signed up are already on that roster with their jobs and hours. You don't have to copy names into a new arrival sheet or search the signup responses to find out where someone belongs. Check-in stays with the person and shift, ready for you to review arrivals and hours afterward.

If Casey's name isn't there, check the open shifts before offering them a job. If someone expected for welcome hasn't arrived, contact Morgan while you have the shift in front of you. You can deal with the specific problem without holding every arriving volunteer in the same conversation.

Proximatic gives the check-in desk the people, jobs and attendance controls in one place. Create your event and get ready to check volunteers in.