How to Speed Up Volunteer Check-In

Volunteers waiting to check in are volunteers your crew can't use yet. The queue often grows because one table is trying to record arrivals, solve missing signups and teach every job at once.

Open the Proximatic roster on a tablet at the desk, or display the event's check-in QR code. With QR check-in, a signed-in assigned volunteer scans the code for their shift and records the arrival immediately. A first-time scanner can complete the short email-code handoff and return to check-in. The organizer can also record attendance on the roster when someone needs help.

That leaves a much shorter conversation at the table: welcome them and send them to their lead. Put the meeting point and briefing time with the shift so the volunteer knows where to go next.

If someone needs a long equipment briefing or help finding an open job, have that conversation beside the arrival flow. Experienced helpers can get to their work while newcomers receive the attention they need.

You also finish with attendance already attached to the event roster. You can review who arrived and prepare the hours report without copying the names from a sign-in sheet.

Create your event and get the crew through check-in.