What to Do When a Volunteer Arrives Without Signing Up

Someone arrives at your event ready to volunteer but hasn't signed up. Ask how long they can stay, then open your Proximatic roster to find a job that needs help during those hours.

In Proximatic, your event's shifts show the jobs, hours and available places. If packing needs a person from noon to 1 and the visitor can stay for that hour, they have a specific commitment to accept. The lead gets help for an actual opening, and the volunteer knows when they're free to leave.

For an open public shift, the person can choose it on the signup page and enter their name and email. Their place goes straight onto the roster. The organizer can then record their attendance online, keeping the arrival with the job they've just taken.

For events where you welcome walk-ins, you can also print an attendance sign and enable walk-in signup for open shifts. Put it at the desk so people can scan it, choose available work and check in.

As places fill, you have the updated crew on the event rather than a second list of helpers added at the door. The next walk-in can be offered the next useful opening.

Create your event and give walk-in volunteers a job.