Proximatic vs Track It Forward: Volunteer Hours and Event Scheduling

A coordinator filling jobs for Saturday's cleanup needs a roster before anyone arrives. A service-program manager reviewing hours from several activities needs a way to approve those hours and track each person's progress. Both may need event signup and attendance, but they're buying the software for different reasons.

Proximatic is a strong choice when you need to turn your crew's availability into a staffed event. Describe the work to AI and review the draft roster it builds, or use the free manual setup and Auto-Schedule. Signup, QR attendance and the event hours report stay with that roster. Track It Forward earns its place when your program needs submitted hour logs, service goals and approval workflows alongside its events.

Track It Forward also schedules event shifts and automatically logs hours through its attendance tools.

What the monthly prices buy

The table uses monthly billing in US dollars. Track It Forward prices are for 100 active user accounts; Proximatic's core and Pro subscription aren't priced per volunteer. Prices checked October 22, 2026.

Sources: Proximatic pricing and Track It Forward's price calculator.

Track It Forward's calculator initially shows annual billing. For 100 accounts, its annual prices work out to $13.25, $25 and $37 per month for Basic, Premium and Advanced respectively, paid annually. Those are different commitments from the monthly prices above.

Track It Forward also offers a free plan with a 25-account limit. Its free-plan guide explains that custom emails and embedded widgets require Basic. The digital event sign-in sheet, hour approvals, kiosk and offline mode belong to the paid plans shown above.

For an event that needs signup, check-in and a final hours report, Proximatic includes the attendance workflow free; Track It Forward's digital event sign-in starts with Premium. That's a useful saving if those are the features your organization needs. Premium also buys an hour-approval workflow, so it can be worth paying for when reviewing submitted hours is part of the job.

Start with Proximatic when you need a staffed event

Suppose you're organizing a park cleanup with volunteers collecting litter, sorting recovered materials and packing equipment away. You need enough people for each job, and the packing crew starts later than the cleanup crew. An overall volunteer count won't tell you whether the last job is covered.

If you're assigning the work to an existing crew, describe the cleanup in AI setup: the date, jobs, full hours and how many people each job needs. With your approved team and their availability prepared, Proximatic creates the shifts and assignments and opens the saved, unpublished draft. Review the names and open places before publishing. You can deal with a missing packing crew while there's still time to find someone.

For an event you've already set up manually, free Auto-Schedule builds assignments from the same availability and approved roles. The scheduling guide explains that route.

If you'd rather let people choose their places, create a free Standard event, add the jobs and capacities, and share the published signup page. On open, unrestricted public shifts, people reserve a place with their name and email. Their signup appears on the event roster.

Use that same roster for arrivals and departures. The event report calculates hours from attendance and keeps them with the person and job. An organizer can download the CSV without rebuilding an hours list from a separate signup form.

Manual setup and Auto-Schedule are free. AI-assisted planning is optional: one AI-organized event is included each UTC month, followed by up to eight additional $2 tasks. Pro is a separate $16 monthly organization subscription that includes email availability collection and roster preparation, 30 AI-organized tasks and 1,000 email credits. Extra email credits cost $5 per 1,000. You don't need those paid options to run the cleanup's signup and attendance.

Choose Track It Forward when the hours program needs more

The cleanup may be one activity in a much larger service program. If people also submit hours from other work, and a coordinator must review those submissions before they count toward a goal, Track It Forward's hour logs, milestones and Premium approvals directly serve that job. Its feature guide also describes reports that can be grouped, filtered and exported.

It handles the event side too. Organizers can create shifts with descriptions and available places, collect RSVPs and choose how event hours are logged. Premium's digital sign-in sheet records event arrivals and departures and logs the resulting hours.

For a regular program, Track It Forward can duplicate events in bulk, set their frequency and choose whether the copies stay linked for editing. Proximatic supports manually selected event dates, but doesn't provide the same recurrence-rule generator. That difference matters when you're maintaining a calendar of repeating opportunities.

Advanced adds a shared-device kiosk for check-in and checkout. Its offline mode supports mobile hour logging and digital sign-in sheets, then syncs the saved hours. It also includes verification options such as photos, signatures and GPS pins. If those records and an approval queue are requirements for your program, compare that plan with what you need to collect rather than choosing on the headline price alone.

Consider the people arriving

Track It Forward can allow event signup without an account. Its Premium digital sign-in sheet also supports one-time volunteers and groups; one-time volunteers don't need an account or count toward the billed volunteer total. Advanced adds the kiosk for ongoing drop-in attendance.

In Proximatic, eligible public signup is account-free, but QR self-check-in requires a verified account connected to the volunteer's place. A guest can keep their account-free signup and have an organizer record attendance from the online roster instead. The QR attendance guide explains the kiosk and printed signs; the complete signup walkthrough follows signup through arrival and the hours report.

For a venue with unreliable service, Proximatic's prepared organizer roster covers registered volunteers' assignments. Load it online and check for Ready on this device before recording attendance offline, then reconnect to sync. QR scans, new signups and guest attendance still need a connection. That differs from Track It Forward Advanced's offline mobile hour logging and digital sign-in sheets, so choose around who will record attendance and which device they'll use.

For the park cleanup, Proximatic gives you the jobs, signup, crew roster and attendance report free. For a wider service program that needs hour submissions, goals and approvals, Track It Forward offers a stronger fit for that additional work. Its event tools mean you can keep those activities with the program's hours records.

If you have a crew to schedule, build the draft roster from your event brief. For a signup page where people choose their own shifts, start with a free Standard event.