Schedule a Volunteer Across Two Events on the Same Day
Put full shift hours in Proximatic and compare both events with the volunteer. Leave time to travel and finish each job so both organizers know when to expect help.
A volunteer offers to help at two events on Saturday. The first finishes at noon and the second starts across town at noon. Both organizers see a filled place, but the volunteer can't make that journey.
Put both events' jobs and full shift times in Proximatic. Include the time people need to set up, attend a briefing or explain the job to the next volunteer. Proximatic checks for overlapping assignments; you and the volunteer can also see how much time they have to travel between events.
If the first cleanup needs them until noon, they can't also attend a noon briefing twenty minutes away. One workable change is to release them from cleanup at 11:30, with another helper taking the final half hour. They can travel to the second event before the briefing starts, and the first crew still has someone to finish the job.
Record the agreed shifts and replacement in the event rosters. Each lead now has the commitment they can count on, rather than a general promise that the volunteer will help at both events. If another helper can't finish cleanup, find a later start at the second event before agreeing to the move.
Plan shifts for volunteers helping at two events.
Related: Volunteer Scheduling for Roles and Skills: Get the Mix Right.