Make Time for Volunteer Training Before Doors Open
Put the newcomer, trainer and first public shift on your Proximatic schedule. Check that the trainer is free and give the new volunteer time to try the job.
A new volunteer can arrive early and still miss their training if the person meant to teach them is busy setting up. Schedule the learner and the helper together before guests arrive.
In Proximatic, include training alongside the event's working shifts. For a welcome desk opening at 9, schedule practice from 8:30–8:50 with a place for the newcomer and a place for the experienced helper. Then show their commitments during the public welcome shift.
On the roster, you can see the trainer's other shifts beside the training session. If that helper is already needed to unload equipment at 8:30, resolve it before sending the plan: another experienced person can lead the practice, or a different helper can take unloading. Both the training and the setup now have people.
Use the shift instructions to say what the practice covers, such as greeting a visitor and finding the information they'll ask for. The newcomer gets to try the job before doors open, with time to ask questions. When the first guest arrives, the new volunteer knows how to greet them and who to ask for help.
Plan training and event shifts together. See role-based scheduling for organizing the wider crew.