Tell Every Volunteer Crew What to Bring
Email the volunteers working each Proximatic shift what they should bring and what you'll supply. People can prepare for their own job before leaving home.
Tell each crew what will make their own shift easier. The person carrying boxes needs a different message from the person at the welcome desk.
For an outdoor setup crew, a useful note is:
Your setup shift is Saturday, 8–10am. Bring water and wear shoes you can work in. We’ll provide the gloves and rain ponchos. Meet Jo beside the supply van at the park entrance.
Proximatic lets you send the note to the setup shifts from the event roster. You don’t have to assemble another list of addresses or ask every volunteer to work out which instructions apply. The welcome crew can receive its own shorter message, with the location and preparation for that job.
Keep the same practical details in the job’s instructions, where people can read them before signing up. Then use the event email to tell the assigned crew about any changes before the day.
Create your event and shifts. The reminder guide has more messages you can adapt.