Tell Volunteers Where to Meet When the Location Changes
Send the new entrance and contact to the affected Proximatic shifts. The people meeting there get the directions they need before leaving for the event.
A volunteer who read the first email may still walk toward the old entrance. Make the new meeting point the first thing they see.
Subject: Saturday’s welcome crew—meet in the east lobby
Please meet Morgan in the east lobby instead of at the north entrance. Your Saturday shift is still 8:45–11. Morgan will run the briefing by the welcome table before the doors open.
In Proximatic, select the welcome shifts when sending that email. The people expected at that door get the change; volunteers packing supplies in another building can receive their own instructions. You’re using the people already on the roster instead of building another mailing list for the correction.
Update the meeting instructions on the event as well. Someone who opens the signup page after reading an older invitation can then find the right place.
The reminder guide has more messages for a changed arrival plan.