Remind Volunteers of Every Shift They Signed Up For
Check each person's jobs and hours on your Proximatic roster before sending their reminder. Their signup receipt also keeps the shifts they chose in one place.
Priya is welcoming guests from 8:45 to 10, then coming back for packing from noon to 1. An event reminder saying “9am–noon” misses both ends of her day.
Put both jobs and their times in the message:
Your welcome shift is Saturday, 8:45–10 at the east entrance. Meet Morgan for the briefing. You’re also helping with packing, noon–1, at the supply table. You’re free between those jobs.
For a Track It Forward event, check the person’s selected shifts before sending the message; the signup guide explains those choices.
Open Priya’s entries on the Proximatic roster to check both jobs before you write. Her signup receipt lists her jobs and hours too, so she can find them again. If the packing time changes, you can update that plan without changing the welcome shift she’s still taking.
For shared crew instructions, select the shifts when sending an event email. Write that message for everyone receiving it; use the individual shift email guide when you need a person’s exact commitments.