How to Send Volunteer Reminders Across Time Zones
Give traveling volunteers the event's local hours, dates and meeting point. Keep their shifts together in Proximatic so people can plan when to arrive.
A volunteer traveling to your event needs to know which 9am you mean before booking a ride or setting an alarm. Give the venue’s time zone with the commitment.
Your welcome shift is Saturday, 8:50–11am Eastern Time, at the community hall. Meet Morgan at the east entrance at 8:50 to get ready before the desk opens at 9.
For an overnight job, include the dates at both ends: Saturday 10pm to Sunday 2am, with the time zone. People should be able to plan the whole journey from one message.
Give each job its own shift in Proximatic, with its start and finish in the event’s time zone. Volunteers choose a shift and receive their jobs and times in the signup receipt; you see those commitments together on the roster. When sending travel or arrival details, include the venue’s time zone in your message so the crew has the context it needs.
Select the shifts when sending that message, and Proximatic uses their assigned volunteers as the recipients. The reminder guide has more arrival messages.