Welcome a First-Time Volunteer Before Their Shift
Give the new helper a job, meeting point and person to meet. Proximatic keeps their chosen shift on your roster so the lead knows who to welcome.
Make a new volunteer feel expected before they reach the door. A name on a list is a start; a person ready to meet them makes the first shift much easier to join.
Welcome, [name]—we’re glad you’re helping at the fair. Your welcome shift is Saturday, 8:45–11. Meet Sam at the east entrance at 8:45; Sam will introduce you to the crew and show you the desk before guests arrive.
Build the briefing into the shift in Proximatic. The volunteer sees that 8:45 start when choosing a place and receives their jobs and hours in the signup receipt. Sam can open the roster before the briefing and check the names of the volunteers to meet.
Select the welcome shifts when sending those arrival instructions from the event. The volunteers taking that job receive the message, without you copying their addresses into a separate email list.
For more messages, see the reminder guide.