Get Volunteers Briefed Before the Doors Open
Include briefing time in the Proximatic shift people choose. Give them the meeting point and full hours in their confirmation, so the crew can arrive ready.
If the welcome desk opens at 9 and the crew needs a briefing at 8:45, the volunteer commitment starts at 8:45. Put that time where people decide whether they can help.
For a Track It Forward event, use the full commitment when setting up the shift; its shift signup guide shows how people choose their work. A later reminder is useful, but the signup time is what they first plan their morning around.
In Proximatic, create welcome as 8:45–11, with the briefing location in the job instructions. People choose that whole shift and receive their hours in the signup receipt. Your roster shows the crew you expect for the briefing as well as the desk.
If you’re assigning an existing team, Proximatic checks their available hours against the full shift. Set the 8:45 start so it can find people who can attend the briefing too. You can then message the welcome shifts with the entrance and lead’s name.
If someone has already agreed to start at 9, ask whether they can arrive earlier before counting on them for the briefing.