Make Your Volunteer Shifts Fit the Hours People Can Give
Use Proximatic to schedule the hours people can help. Split a long job into shorter shifts and see who will take the hours that are still open.
A volunteer is free from 10 until noon. Your desk shift runs from 10 until 2. You have useful help available, but the current shift asks for two hours they can't give.
Proximatic's Auto-Schedule checks whether someone is free for the whole shift. That four-hour desk shift will still need someone, so you can spot the problem before expecting a two-hour volunteer to stay all afternoon.
If the desk can change hands at noon, create morning and afternoon shifts. The first volunteer can take 10–noon; another person who is free noon–2 can take the afternoon. The roster now shows two commitments that cover the actual day.
Include the handover in the hours. If the afternoon person needs a briefing before taking the desk, look for someone who can start at 11:45. Their 11:45–2 commitment overlaps the first volunteer's final fifteen minutes. Once both places are filled, you have covered the desk and the conversation between crews.
Once the shorter shifts are on the event, run Auto-Schedule with your team's hours and review who's taking each part. If the afternoon place is still open, you have a clear request to share: someone to work the desk from 11:45–2.
Plan shorter shifts for your volunteers. The availability guide explains how to gather them.