Who Takes Over When Your Event Lead Leaves?
Schedule the lead and deputy's hours together in Proximatic. See whether someone takes over before the lead goes, and tell volunteers who to contact afterward.
The event lead has to leave at noon. A deputy can keep the day running, provided they're free to take over and the crew knows when that happens.
Create shifts for the event lead and deputy in Proximatic. Schedule the lead until noon and the deputy from 11:45 onward. Those fifteen minutes give them time to go through who's working, what needs attention and who's arriving next.
Now review the deputy's other work. If they're also assigned to welcome until noon, the handover needs someone else to cover that desk. Arrange that person and update the assignments, so taking over the event doesn't leave the deputy doing two jobs at once.
Put the contact and takeover time in the event instructions. After noon, the crew can reach the deputy rather than waiting for a reply from someone who has gone home. The deputy can check the roster and answer questions without having to leave the welcome desk unattended.
Scheduling the lead's and deputy's hours beside the other jobs helps you spot that clash before the event. You can arrange someone for the desk while the deputy learns what's happening and takes over.
Plan your lead, deputy and crew together.
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