Track Event Equipment by Shift and Volunteer
Four shovels went out. Only three came back. Use Proximatic to track equipment by shift, see who used it and follow up with the right crew. Start free.
Four shovels go out with the morning planting crew. Only three come back at cleanup. You need to find the missing one, and the people who worked that shift are the place to start.
Use Proximatic to keep track of the equipment alongside the volunteers using it. Add four shovels to the 9am–noon planting shift, assign the crew and include where the tools should go afterward. You have the quantity, the job and the people to contact in the same event.
Put the equipment with the work
Give the shift instructions someone can follow:
Planting, 9am–noon. Bring four labeled shovels. Return them to the tool table by 12:15.
Record who is bringing the tools as well as who is working the shift. When the afternoon crew takes over, put the equipment on their shift too. If Alex passes the shovels to Casey, note that with the shift so the next organizer can follow what happened.
Find out what's missing and who to ask
At cleanup, compare the tools you have with the quantities listed for the shifts. If a shovel is missing, open the planting roster and check who was there. You can contact that crew instead of sending a vague request to everyone at the event.
A useful message gives them something to look for:
We're missing one red-handled shovel from the morning planting shift. Please check whether it went home with your tools, or let me know if you passed it to the afternoon crew.
The equipment list tells you what to look for; the roster tells you whom to ask. Proximatic brings those two parts together, so tracking down a missing tool doesn't start from memory.
Create your event and track equipment with your crew. Proximatic's event, signup and scheduling tools are free.