Check the Next Volunteer Shift Before This Crew Leaves

The volunteers greeting guests finish at noon. Check the next shift before they leave, so a cancellation doesn't leave the desk empty when the afternoon crew is meant to take over.

At 11:30, open the Proximatic roster and find the people due at noon. Check with the leads that they are still coming. If someone canceled, you have half an hour to find help or agree how the remaining volunteers will run the desk.

If the afternoon welcome volunteer has canceled, Find cover checks who can take the job for those hours without leaving another assignment. A suitable volunteer who agrees can take the noon shift without pulling someone away from a simultaneous job. Save the assignment and give the outgoing lead the new name.

If cover isn't available, the lead can combine the entrance work before the morning crew leaves. Either way, noon arrives with an agreed plan instead of a missing person everyone thought someone else had arranged.

Keep the same event open for check-in and checkout as the day continues. The upcoming assignments tell you what should happen next, while attendance helps you review the crew as it actually arrives and leaves.

Create your event and check who's working the next shift.