How to Schedule Staff and Volunteers Together
Put the person opening the venue and the volunteers welcoming guests on one Proximatic schedule. See the times together before sending people to a locked door.
A staff member opens the venue at 8:30. Volunteers arrive at 8:45 to set up the welcome desk. The jobs are different, but the crew's first task depends on the building being open.
Put the staff member opening the building and the volunteers preparing the desk on one Proximatic roster. Include their hours and instructions, along with the other people doing setup, guest help and cleanup. You can check who's arriving and what needs to happen before they can start.
If the staff opener can't arrive until 9, the problem is visible before you send volunteers to a locked door. Arrange another opener for 8:30 or move the briefing and opening plan with the affected crew. Update the assignment so the person receiving volunteers knows the settled arrangement.
You can keep specialist work with approved teams while offering suitable open shifts to volunteers. The roster then shows the people taking each job, and attendance follows those assignments when the day arrives.
You can see that the building will be open before the welcome volunteers arrive. As the day continues, the same roster shows who's taking over each job, whether they're a staff member or a volunteer.
Plan your staff and volunteer crew together. See choosing event staff coordination software for the wider decision.