What to Do When Everyone Wants the Same Volunteer Job
Set a limit for each job in Proximatic. When the popular shift fills, people can still see the other work, choose a place and help you fill the rest of the event.
A popular welcome desk can fill quickly while the packing crew stays empty. Give each job the places it actually needs, then make the other work worth choosing.
Proximatic lets you do both on one signup. Set the welcome capacity, and offer packing with its own hours, duties and lead. Once welcome fills, it stops taking reservations; the available packing places remain there for the next volunteer.
The packing invitation should stand on its own. “Pack supply kits from 1–2pm with the packing lead” tells someone what they'll do and how it fits their day. It can appeal to a person who prefers working with the crew to greeting guests at a busy desk.
You can see the result on the roster. If packing needs six people and only two have taken it, the next ask is for four packing volunteers at one. People can reserve that work directly, and you can keep their choice instead of moving them into a job they never agreed to do.
Create your event signup and give every job a fair chance to be filled.