Collect Volunteer Preferences or Let People Pick a Shift?
When your jobs and hours are ready, let people choose open places in Proximatic. Get their names on the roster without sorting a form full of first and second choices.
A first-choice and second-choice form leaves you with the matching work. If everyone prefers welcome, you still have to decide who gets it, find out who will accept packing, and turn those answers into a roster.
For jobs people can choose themselves, Proximatic lets you skip that round. Publish the shifts with their hours and places. A volunteer can take an open welcome place immediately; once those places fill, the other jobs remain available on the same event page.
Make those alternatives specific enough to choose. Packing kits with the crew from 1–2pm is an offer someone can accept. “Other duties” is another question they'll have to bring back to you. Their chosen place goes onto the roster, so you can see whether the next job is filling.
You can still keep review where it matters. Restrict an experienced role to the right team while leaving open work available to new helpers. New helpers can sign up for packing while you choose the people for the specialist work.
Create your event signup. Compare the workflows in Google Forms and volunteer signup.