Schedule Volunteers When Event Activities Overlap
Put each room's jobs and hours on your Proximatic signup. Signup checks for overlapping shifts, and you can see which activity still needs someone.
The craft room and the welcome desk both open at ten. One volunteer who offers to help with both still gives you only one person at that moment.
Put both jobs in Proximatic with their full hours and places. For an existing crew, Auto-Schedule matches the people available to those shifts and avoids overlapping assignments. You can review who's on the desk, who's in the room and which work it couldn't fill.
If someone has taken welcome but nobody has signed up to host the craft room, ask for a host to start at ten. Share the event signup so someone can take the place. Self-signup checks overlapping choices too, keeping another willing person from reserving both simultaneous jobs.