How Many Volunteer Team Leaders Does Your Event Need?

A cleanup at three separate sites needs someone to lead each crew. One coordinator at the park can't also receive volunteers and answer questions at the riverside and street sites all morning.

In Proximatic, add a shift for the person leading each site as well as shifts for the helpers. Give the park, riverside and street teams their actual working hours and meeting points. The roster can now show that riverside has helpers but no lead, instead of burying that problem in an event-wide headcount.

If all three sites open together, you need three people to lead them. If one site closes before another opens, an experienced person may be able to lead both, with enough time to finish and travel. The shift times make that a decision you can check rather than an assumption about how busy someone will be.

Add the people you've approved to lead to a Proximatic team, with the hours they can work. Auto-Schedule can assign them to the lead shifts. Check any lead shift still empty before recruiting more helpers for that site. Filling the riverside lead gives that crew someone to receive them and run the work; another unassigned helper doesn't solve the same problem.

Plan who's leading each volunteer team.