How to Plan a Floating Volunteer Job at Your Event
Schedule your floating helper in Proximatic and say which jobs they'll help with. See who is at each fixed station before asking that person to step away.
Give your event lead someone to call on without pulling a volunteer away from a desk that still needs covering. A floating helper can make that possible—when floating is their actual job.
Create a Floating helper shift in Proximatic with its own hours and place. Put the lead's name, meeting point and work area in the instructions. Keep the fixed stations on their own shifts, so the roster shows which people are stationed and which person is free to move.
Use that helper deliberately. They might cover a welcome volunteer's break, then take supplies to the craft room once the desk volunteer returns. The lead has one person to direct through those jobs, and the stations keep their regular crew.
A named floating shift also gives the volunteer a better invitation than “help wherever.” They know when they're needed, whom to find and the kind of work they'll do. If the place is still empty, you can recruit for that role before relying on it for relief.
Create your event and crew with a real job for your floating helper.