Schedule Event Volunteers Around Your Run of Show
Show each volunteer's full hours and duties in Proximatic. See who's at the doors, who moves to concessions at intermission and who takes over later.
The run of show says doors open at six. It doesn’t tell you whether the volunteer on the entrance is also expected to be briefing backstage. The production needs both the cue and the person available to act on it.
Use Proximatic for the crew’s full commitments and put the agreed duties in their shift instructions. You can review who is working against the run of show, see open places and share a schedule that volunteers can act on.
One shift can include a change of post
A front-of-house volunteer might welcome guests before the performance, move to concessions at intermission and help clear the foyer afterward. Give that person one continuous shift covering the whole commitment, with the changes of duty in its instructions. The run of show supplies the cues; the roster tells the lead that a person is there for all three parts.
When two jobs really happen at once, give them separate places. Someone at the doors cannot also be backstage for the same opening cue. Auto-Schedule can match your team’s availability and approved roles to those shifts without assigning one person to overlapping work.
The result is a crew plan you can review alongside the production timing, with named people for the work and clear gaps to fill before the show.
Plan your event crew. See the theater staffing example for a crew that changes posts during one shift.