Schedule Volunteers to Help With Event Accessibility

A guest needs directions to the accessible entrance. The volunteer who knows the route is already helping someone inside. The guest needs another person ready at the entrance, so helping one visitor doesn't leave the next one waiting.

Use Proximatic to give those jobs separate places on the schedule. Put a volunteer at the accessible entrance during arrivals and another inside to help guests find their way. Include the meeting point and support contact with each shift, then assign people or let your crew sign up for the work.

Before opening, check both jobs on the roster. If the inside position is filled but the entrance still has an opening, ask for that specific shift. You can fill it before guests arrive instead of pulling the inside helper away whenever someone needs directions.

Now the arrival has a clear path: the entrance volunteer meets the guest and directs them inside, while the other helper stays available there. The event lead can see who is expected at each position and brief them on the agreed route.

Keep help available at the end, too

Add the departure hours as their own shifts. Someone available for arrivals may have left by closing time; a later volunteer can take that job without agreeing to stay all day. Proximatic shows the remaining places alongside the people already scheduled, so the final hour gets the same attention as opening.

Plan your event's accessibility support.