Free Volunteer Scheduling for Small Teams
Create your event, let volunteers claim and swap shifts, and track attendance in one place. No subscription or per-volunteer fees. Start free today.
Proximatic is free volunteer scheduling software for small teams. It brings your event plan, signups, shifts and attendance together, so you don't have to manage every booking and schedule change yourself.
Your volunteers can choose shifts, manage their bookings and arrange swaps. You keep control of the event while giving your team more of the organizing to handle themselves.
No subscription. No per-volunteer fees. Your core event tools stay free, and your first AI-organized event is included.
Get a schedule built around your event
A community cleanup needs a setup crew, people to welcome volunteers, a team on the trails and a few people to pack up. Proximatic turns that event description into jobs and shifts, with the hours and number of places you need. You get a plan ready to review and share.
For a regular crew, Proximatic assigns people using their availability and your scheduling rules. Combine assigned jobs with open places for new helpers, and see where you still need more people.
Give volunteers ownership of their shifts
One signup link shows the jobs, hours and available places. Volunteers choose what fits their day, join with their name and email, and go straight onto your roster. Proximatic sends the confirmation email and keeps the remaining places up to date.
They can change or cancel a booking from that email. Regular team members can arrange swaps in Proximatic too, with both people agreeing to their new shifts. You can approve changes or let agreed swaps complete automatically, without relaying messages between volunteers.
Volunteer shift with available places
Fill a gap without rebuilding the roster
Find cover helps you replace a volunteer who can't make their shift. It shows people who can do the job and are available for the full hours, so you can choose a replacement without rearranging everyone else's assignments.
Replacement volunteer
Be ready on event day—and for the next one
Your volunteer roster is also your event-day attendance list. Your team can see who's expected, check people in and out, and review their volunteer hours afterward. The names, jobs and attendance stay with the event.
When it's time for the next cleanup, reuse the jobs and shifts for the new date. A small team can keep a useful plan and adapt it, instead of organizing the same event from scratch every time.
Start free and keep using it
Event creation, signups, scheduling and attendance stay free. There's no subscription to keep using those tools and no charge for each volunteer who joins.
Give your volunteers a clear schedule and a way to manage their part of it. Keep oversight without doing every bit of the organizing yourself.